voo:bills

Make billing a breeze

Customisable invoice numbers

There are customisable referencing options, enabling you to easily identify data in your system. Optional client- and project-specific invoicing numbering allows you to easily group invoices for a single client or project together, and tell just by glancing at an invoice number which client it is for.

Custom invoice creation

You can create multiple customised invoice templates, using a range of available designs. Your own images and boilerplate information can be uploaded to templates, helping to keep your invoices aligned with your brand.

Multi-currency invoicing

If you are also using the voo:money module, you can create multiple currencies and configure VAT rates which can then applied to your invoices, streamlining your processes for international transactions.

Client management

You can create contact records, which have various 'scopes'. These determine what significance the contact has to the system, so that you can choose which of your master contact list are clients. People and companies in your contact list can be clients in voo:bills. If you are also using other modules, there are specific scopes that apply to some of those too, so that you only see the relevant data in each place, helping to cut down on noise.

Comprehensive invoice reporting

The invoice reporting functionality gives you valuable insights into your invoice activities, and enables you to analyse data, making your budget forecasting more accurate, and your bookkeeping and accounting processes more straight-forward. You can see who your most profitable clients are, how much tax you are paying against your invoices, which clients you bill the most often and more. You can use the suites powerful reporting tools to fully configure each of your reports, filtering data to ensure you have easy access to the information you need. Your reports can also be output in HTML, PDF or XLS formats to meet your requirements.

Roles and permissions

All members of staff who are involved with the invoicing process can be given access to all the information they need to fulfil their duties, whilst ensuring that their permissions only allow them to access and interact with information you allow. This is done using the same sophisticated role management functionality available throughout the application suite.

Custom invoice creation

You can create multiple customised invoice templates, using a range of available designs. Your own images and boilerplate information can be uploaded to templates, helping to keep your invoices aligned with your brand.

Workflow management

All of your invoicing processes can be closely managed using the application suites workflow engine. Create statuses to comprehensively cover every scenario your invoices could progress through, so you can easily see which stages in your billing cycle your invoices have reached, and what actions need to be taken to progress them further.

Project integration

You can add clients and project resources to your projects when you are using voo:bills with the voo:projects and voo:staff modules. This gives you a clear view of the work that needs to be invoiced, who the invoice should be sent to, and when it should be sent. Additionally, project integration helps you keep track of the cost of your projects giving you transparency to ascertain the value of your projects quickly and devise invoicing strategies that help you balance your projects incomes against their costs.

Granular line-item control

The invoice creation page lets you add, remove and reorder your line items as you need to. You can also control how you want to bill your clients by deciding the value of each unit in your line items. This enables you to provide as much detail about the values in your invoice as you need to.

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