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voo:contracts

voo:contracts allows you to manage your contracts for both clients and suppliers.

You can manage sub-contracts, use digital signature services, model your existing processes with the voo workflow engine and be alerted when a contract is due to expire.

voo:contracts features

  • Multiple document attachments
  • Supplier or Client perspectives
  • Contract Categorisation
  • Contracts can be multi-currency
  • Contract Value Types
  • Links to Digital Signing services
  • Configurable Contract workflow

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Digital Services

You can add and manage multiple digital services within the contract to handle digital signing. The digital service field(s) are a URL field for the link to the service and a corresponding description field where you would add, for example, Adobe digital signature service or Docusign Service UK

Framework Agreements

You can add and manage multiple framework documents as attachments to the contract. Note that this function uses voo:docs to store the documents.

Service Agreement

You can also add and manage multiple service agreement documents as attachments to your contracts. Note that this function uses voo:docs to store the documents.

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Contract Management

Contract Perspective

You can record the perspective of a contract, either Supplier or Client.

Contract Basis

You can set the basis of the contract as being Goods and Services, Goods alone or Services alone.

Contract Type

You can use a set of pre-existing categories or you can amend these to suit your market

Contract Number

You can record a contract number - this is a free-format field to account for existing contracts or for contracts raised by other parties. This feature is limited to thirty two alphanumeric characters. If the field is left blank, then an auto-numbering process takes over and assigns a number to the contract.

Contract Name

You can record a suitable name for the contract.

Contract Parent

You can record any parent contract that a contract is the child of by selecting the linked contract number from the dropdown list.

Contract Description

You can enter as much or as little detail about the contract as you like, and return to the field and add to it during the course of the contract.

Value Type

You can select the basis of the contract - either fixed value, variable value or a rate

Contract Value

You can enter an amount that reflects the fiscal value of the contract.

Contract Currency

You can record the currency that the contract is based on. Where the currency is not in the list provided, a new currency can be created using the currency function in utilities. For example, if a new supplier required that you contract with them in Vietnamese Dongs, the currency can be added to the system and the contract can subsequently be amended to reflect this

Contract Agreement Date

You can record the date the contract was agreed on using the date selection function in the field.

Contract Commencement Date

You can record the commencement date of the contract (this may differ from the Agreement date) using the date selection function in the field.

Contract Expiry Date

You can record the projected expiry date of the contract using the date selection function in the field.

Service Start Date

You can record the start date of a service using the date selection function in the field. Note that these options are only visible when the contract type contains service

Service End Date

You can record the end date of a service using the date selection function in the field. Note that these options are only visible when the contract type contains service

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Davina

Davina uses voo:contracts to manage the contracts between different clients.