voo:money

Manage your accounts, transactions, currencies and more!

Managing payees

Your contacts can be configured with a number of scopes, which affects the type of interactions you take with them. You can use your contact list to create payees, who can be individual people or companies, with scope to permit them Capital Expenses if required. The suite applications modules you are using determine which scopes are presented for your contacts, helping you tailor their information and remove surplus details.

Payee categories

Assigning categories to your payees enables a more granular level of distinction between them. It helps you organise your payees by the payment categories that are applicable to them. This gives you closer control over your business outgoings, and also enables you to create your accounting and bookkeeping documents with greater ease, as your payee categorisations make it simple for you to align your categories with those of the regulatory tax and company institutions in your location. Multiple categories can be assigned to a payee if required.

Payment types

Assigning payment types to your payees gives you control over how you make your payments. This might be decided upon for a number of reasons, from limitations with a suppliers methods of receiving payments, to the administration costs incurred with certain payment methods for organisations like yours. Whatever your requirements, you can assign multiple payment types to your payees to ensure your payment processes are reinforced with voo:money. Payment types are fully customisable, and you can create as many as you need.

Accounts

You can create multiple accounts in voo:money to keep track of your moneys movements. A variety of account types can be created, from current; to savings to credit card and more. Creation of an account type is customised, meaning you can create any type your organisation requires. Each account can also be assigned multiple payment types, ensuring that only these types of payments can be used when funds leave the account. Further peace of mind is added with the ability to set limits on all your accounts, giving you greater control over your organisations spending.

Account transactions

voo:money records comprehensive details for every transaction you make, creating a robust audit trail. As well as the transaction dates you might expect, receipt, invoice and supply dates are also recordable, ensuring you have detailed information to help you remain compliant with the relevant financial bodies and ensuring you can be fully-compliant with GAAP without even trying. This means that in the event of an external audit, all the details you need will be readily accessible. Transactions can also be split by items, offering full categorisation to help with your reporting and revenue tracking.

Account statements

You can create statements in voo:money to reconcile all of your financial transactions against, helping you keep your bookkeeping processes in order, and ensuring you can account for money coming into and leaving leaving your business. To help you keep on top of your reconciliations, you can mark each transaction as Checked in the system as you progress.

Scanned statements and image management

Image files of statements, receipts, invoices and other printed documents can be uploaded to the system, helping you move away from paper trails and enjoy the efficiency of a fully electronic office. Smart batch processing tools enable you to match all of your documents to their relevant accounts and transactions, saving you time on manually matching data.

Account currencies, countries, and VAT rates

You can create multiple accounts with different currencies to handle your international transactions. voo:money automatically works out the value of your accounts currencies as a proportion of your default currency, so you can easily see exchange rates and plan accordingly. Rules for VAT rates can be set for each account, streamlining these calculation processes and minimising the risk of mistakes being made.

Transaction details

Each of your transactions can have multiple items assigned, to provide you with a comprehensive view of how the value of the transaction is calculated. All transaction values are colour-coded in your interface, so you can see the type of value you are viewing at-a-glance. Transactions can also be flagged, so you can see what needs further investigation. A full history of the transaction is recorded and easily accessible. The voo suites smart bulk editor enables you make changes to multiple transactions from a simple interface, saving you time.

Recurring and multi-item transactions

If many of your transactions share common elements, or if you have recurring transactions, you can mark a transaction as a Favourite, enabling you to clone its details to a new transaction to save you time on transaction creations.

Foreign transactions and exchange rates

You can fully configure the currency of your transaction and apply an exchange rate. This means that as items are added to the transaction, their value is automatically calculated in both your default currency and the currency of the transaction, making it quicker for you to ascertain the value of the transaction. You can also invert the exchange rate to see the default currency as a proportion of the transaction currency, giving you further insights into your transactions values.

Reconciling transactions

You can mark your transactions as checked to keep your reconciliation processes organised. Your transactions can also be exported as an Excel document, enabling you work on reconciliations offline if necessary.

Transaction item categories

You can create transaction item categories to help you organise your transactions. Transaction item categories are customisable and can be ordered into hierarchies for convenience. Using a hierarchical category structure for your transactions helps you streamline bookkeeping and accounting processes. It is also easier to budget and forecast with accuracy when you can see which categories your transactions fall into. Categories also add valuable detail to your transaction reporting processes. Transaction creation is also quicker when transactions are associated with categories, as configurable parameters can be applied at category-level and inherited by associated transactions, ensuring that transactions have the correct configurations without having to manually configure each one. Category types add a further level of organisation your transaction item category hierarchy. You can group your categories together logically within category types.

Category VAT Rate types

You can apply VAT Rate types to your categories to ensure that transactions assigned to the category will inherit the VAT Rate by default, saving you time on transaction creation. Assigning VAT rates to categories also helps you produce accurate VAT reports and returns simply.

Currencies

You can create multiple currencies in voo:money, and select which one you want to use as the default currency for your organisation. This is useful if you trade with international clients. It also means you can be located anywhere in the world and still use voo:money. Currencies you create can be applied to accounts, transactions and payees, helping to keep your monetary processes accurate and organised.

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